Personal information is in this context all the information that is used to identify your person and which can be traced back to you – for example your name, email address, home address, phone number and user behaviour.
Responsible according to Article 4 (7) of the EU-General Data Protection Regulation – GDPR (DSGVO) is HL Kempner PartmbB (see our legal notice).
HL Kempner PartmbB processes personal data only as far as this is necessary for the provision of its contractual service. The processing of personal data takes place regularly only with the consent of the user. An exception applies in cases where prior consent cannot be obtained for real reasons and processing is permitted by law. The personal data will be deleted or blocked as soon as the purpose of the storage ceases to apply. It may also be deleted or blocked if required by national or EU regulations, laws or other regulations to which we are subject or if a retention period prescribed by the aforementioned standards expires.
We are committed to ensuring that your information is secure and take technical and organisational security measures to protect your data against accidental or intentional manipulation, loss, destruction, misuse or access by unauthorised persons or against unauthorised disclosure. Our security measures are regularly reviewed and adapted in line with technological developments. Data transmitted between our server and the terminal is encrypted (HTTPS protocol). Please note however that no internet transmission is ever 100% secure or error-free, please take this into account when using our online services.
How we collect access data
Each time you access our website, for technical reasons your internet browser will automatically transmit data about this. HL Kempner PartmbB will store this data as server log files. The following data will be logged:
- Browser type and version
- Operating system used
- Website visited
- Website from which you accessed this website (referrer URL)
- Time of access
- IP address used
- Volume of data transmitted in bytes
This data is not stored together with other personal data. The legal basis for the temporary collection of data is Article 6(1) lit. f of GDPR (General Data Protection Regulation). This anonymous data will be stored separately from personal information on secure systems and does not allow the identification of an individual person. Furthermore, the IP address of your computer will only be stored for the period of time in which you use the website and will subsequently be deleted immediately or rendered anonymous by an abbreviation. The other data will be stored for a limited period of time.
The collected data will be used for statistical evaluation for the purpose of operating, securing, adapting and optimising the website. These interests are considered legitimate within the meaning of Art. 6 (1) lit. f of GDPR. The data will not be compared with other data files or shared with third parties, not even in excerpts. The data will not be evaluated for marketing purposes either. Nevertheless, HL Kempner PartmbB reserves the right to review the log data retroactively if there is a specific indication of illegal use. The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. There is no possibility of objection on the part of the user.
What we collect if you contact us
If you contact us through the contact options provided, your data
- name and job title
- contact information including email address
- demographic information such as postcode, preferences and interests
- other information relevant to helping us improve our services to clients
will be stored for accessing in order to process and respond to your request. Your personal data will be stored in our database, in our UK based data processing centre. The data processing for the purpose to communicate with us follows Art. 6 (1) lit. a of GDPR (General Data Protection Regulation) and is based on your voluntary approval. The personal data you specify as part of this contact request will be used and stored only for processing and documenting your request. HL Kempner PartmbB will not share the data with third parties without your agreement. We will retain your personal data only for as long as is necessary. Upon request such data will be deleted immediately.
If you have expressly consented according to Art. 6 (1) lit. a of GDPR (General Data Protection Regulation), we will use your email address to provide you regularly with our newsletter. For ordering our newsletter, we need your valid email address and confirmation that you are the owner of the specified email address and your express order acknowledgment. This means that after registration for the newsletter you must also confirm (confirmation e-mail, activation of the activation link included) that you wish to use the newsletter service. In addition we also collect and store your first name, name and form of address. Other data will not be collected. This data will be used only for dispatching the newsletter and to document our authorisation thereof. The data will not be shared with third parties. You can revoke at any time your agreement to the storage of the data and e-mail address and to their utilisation for dispatching the newsletter. The revocation can be accomplished via a link in the newsletter itself or by e-mail to email@example.com.
Client – Login
Our clients have the possibility to use our online client login service. Which personal data are transmitted to us is determined by the client login information sheet to which we refer. The personal data entered are collected and stored exclusively for internal use and for our own purposes. The data will not be shared with third parties.
A cookie is a small file which asks permission to be placed on your computer. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
In general, cookies help us provide you with a better website, by enabling us to monitor which pages you may find most useful. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies via our Cookie banner visiting our website the first time. Please kindly be aware that most web browsers automatically accept cookies and save a previously given approval, but you can usually modify your browser setting to decline cookies if you prefer. Furthermore, already set cookies may be deleted at any time via an internet browser or other software programs. Not allowing cookies may prevent you from taking full advantage of the website.
The use of tracking measures shall ensure the appropriate design and continuous optimisation of this website. Tracking is also used to gather statistics about the use of our website and evaluate the data for the purpose of optimising our offerings for you. We only use this information for statistical analysis purposes and then the data is removed from the system. The data processing purposes and data categories are to be taken in each case from the corresponding tracking tools. The tracking-tools used by us and listed below are carried out on your consent according to Art. 6 (1) lit. a or partly on the legal basis of Article 6 (1) lit. f of GDPR (General Data Protection Regulation). For more information on the purpose and scope of the data collection, how it is processed and further information about your rights and settings options for the protection of your privacy, are provided below:
- Google Analytics
We use Google Analytics, a web analysis service provided by Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043, USA (“Google”). In order to increase efficiency, to tailor the design and to continuously optimize the website, we create pseudonymous user profiles with the help of Google Analytics. The information generated by the cookies about your use of this website is usually transmitted to and stored by Google on servers in the USA. Google uses this information, on behalf of the operator of this website, for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage for the website operator. IP anonymization is active on this website, therefore your IP address will be truncated beforehand by Google within member states of the European Union or in other contractual states of the treaty on the European Economic Area. This shortening eliminates the personal reference of your IP address. Only in exceptional cases will the full IP address be transmitted to a server of Google in the USA and truncated there.
The IP address transmitted to us by your browser as part of Google Analytics will not be combined with any other data held by Google. You may prevent the storage of cookies by selecting the appropriate settings on your browser software or by downloading and installing the plug-in available at the following link: http://tools.google.com/dlpage/gaoptout?hl=en. As an alternative to the browser add-on or from browsers on mobile devices, please click the following link to block recording by Google Analytics on this website in the future: Deactivate Google Analytics. However, please note that if you do this you may not be able to use the full functionality of this website.
Detailed information regarding data use by Google Inc. is available here: https://support.google.com/analytics/answer/6004245?hl=en
- Overview about cookies used on the website (name, purpose, type, period)
The NID Cookie includes an individual ID with which Google stores the preferred settings and further information, in particular language settings; Third party Cookie; Storage period 6 months
The _ga Cookie is used by Google within Google Analytics to differentiate between users, the stored data is anonymous; Third party Cookie; Storage period 2 years
_gid Cookies are used by Google Analytics to administrate and collect information anonymously how our website is used; Third party Cookie; Storage period 1 day
The moove_gdpr_popup Cookie stores your Cookie-setting (necessary cookie for Cookie-Notification-Banner); Third party Cookie; Storage period 1 year
Links to other websites
Controlling your personal information
You may restrict the collection or use of your personal information in the following ways:
- Whenever you are asked to fill in a form on the website we will only collect your data for direct marketing purposes where you tick the relevant box to give us permission to do so.
- If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing the Data Controller listed below, or by using the Unsubscribe link in any of our marketing emails.
We will not sell, distribute or lease your personal information to third parties.
You may request details of personal information which we hold about you under the General Data Protection Regulation (GDPR). If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the address below. We will promptly correct any information found to be incorrect.
You have the following rights under the General Data Protection Regulation (GDPR)
- to request a copy of the personal data which we hold
- to be provided with information about how your personal data is processed
- to have your personal data corrected
- to have your personal data erased in certain circumstances
- to restrict how your personal data is processed
- to have your personal data transferred to yourself or to another business in certain circumstances.
- to object the processing, in case there are no compelling legitimate grounds for processing which outweigh your interests, rights and freedoms or the processing is intended to assert, exercise or defend legal claims.
- to revoke the data protection consent declaration
Without prejudice to any other administrative or judicial remedy, you have the right to complain to a supervisory authority, in particular in the member state where you reside, work or the alleged infringement if you believe that the processing of the personal data concerning you is contrary to the GDPR.
Amendment of this data protection declaration
Due to the further development of our website or due to changed legal or regulatory requirements, it may be necessary to change this data protection declaration. The current data protection declaration can be viewed and printed at any time via our website www.hlk.eu.
For the assertion of your rights, as well as for suggestions, questions and complaints regarding the processing of your personal data, please contact the following address.
The Data Controller
HL Kempner PartmbB
Telephone: +49 (0) 89 62 27 17 60
Email Address: firstname.lastname@example.org
1. January 2021